Online events terms and conditions

LAW SOCIETY ONLINE EVENTS TERMS AND CONDITIONS
  1. THE AGREEMENT
    1. You are entering into an agreement (the “Agreement”) to attend a live or pre-recorded online conference, webinar or other online event (“Online Event”) as provided by The Law Society of England and Wales (“The Law Society”), a company incorporated by Royal Charter (under number RC000304) with its registered address at 113 Chancery Lane, London, England WC2A 1PL, through its website available at www.lawsociety.org.uk (“Website”). 
    2. The Agreement is made up of the following:
      1. these Online Event Terms and Conditions (“these terms and conditions”);
      2. the information and description of the Online Event on the Website;
      3. the Website Legal Notice, located at https://www.lawsociety.org.uk/website-information/legal-notice; and
      4. the Privacy Policy, located at https://www.lawsociety.org.uk/website-information/privacy-policy.
    3. In the event of any conflict between the provisions of these terms and conditions and the provisions of any other documents set out in clause 1.2 above, the provisions in these terms and conditions shall prevail.
    4. The expressions "we", "us" and "our" refer to The Law Society and/or its affiliated undertakings and "you", "your" and “user” refer to the user of the Website. If you are accessing or using the Online Event in your capacity as an employee, director, officer, partner or agent of a corporate or unincorporated entity “you” and “your” shall refer to you and such entity and you represent that you are authorised to accept the Agreement on behalf of such entity and agree to be personally bound by the Agreement and you are also responsible for ensuring that all persons who access the Website through your internet connection are aware of the Agreement and that that they comply its terms.
    5. The Law Society may update and vary the terms of the Agreement at any time. Your continued use of or access to Online Events following any variation to the Agreement will signify your agreement to the updated terms. If you do not agree to any of these terms or any future amendments, do not use or access (or continue to access) the Online Events.
    6.  Contact details for the Law Society Events team are as follows:
      By telephone: +44 (0)20 7316 5700;
      By email: events@lawsociety.org.uk
    7. The Law Society Events team are usually available between 09:00 and 17:00 Monday to Friday (except on a public holiday).

  2. CONDITIONS OF ORDER
    1. Your attendance at and access to the Online Event is conditional upon:
      1. our receipt of payment in full for the Online Event;
      2. you providing true, genuine, accurate and complete information in your order; and
      3. where you are placing an order on behalf of an organisation or another individual, you are duly authorised to place such order on behalf of such organisation or other person(s).
      4. If your payment is made upon the placement of your order through the Website, an email confirming your order will be sent to the email address provided in your order, and/or a message confirming your order will be displayed on the Website. If your payment is made by bank transfer after you place your order, you will receive confirmation of your order by email. If you do not receive confirmation of your order within twenty-four (24) hours of placing your order, please contact the Law Society Events team (contact details set out at clause 1.6 above).

  3. PRICE
    1. The prices payable and payment methods available for each Online Event are set out on the Website. 
    2. All prices are expressed inclusive of any VAT payable unless otherwise stated.
    3. All payments must be in GB Pounds Sterling.
    4. If you require a VAT receipt, this must be requested by email to events@lawsociety.org.uk.

  4. YOUR ORDER
    1. Confirmation of your Online Event order by us will constitute a legally binding contract between us.
    2. We will send you an email (to the email address provided in your order) containing a link that will allow you to access the Online Event. The Online Event will be accessible on the date of that Online Event (“Online Event Date”) as specified on the Website or as may otherwise be communicated to you.
    3. Unless specified otherwise, registrations for the Online Event will close 24 hours from the Online Event Date.
    4. Digital recordings of the Online Event will be accessible on the Website for a period of at least 6 months following the Online Event Date.

  5.  ORDER CANCELLATIONS AND CHANGES – BY YOU
    1.  No refunds will be given for cancellations that occur at or less than five working days from the date of the Online Event Date, where a “working day” means a day (other than a Saturday or Sunday or public holiday) on which banks are open for domestic business in the City of London. If you cancel the Online Event prior to making payment, you shall remain responsible for paying either a 20% administration fee or the full cost of the Online Event, as applicable.
    2.  Subject to clause 5.1 above:
      1.  you may cancel your order for an Online Event by sending an email of your cancellation request to: events@lawsociety.org.uk. Your cancellation request must include the following details: order reference number; order title (i.e. the title of the Online Event) and name of person attending the Online Event;
      2.  a cancellation request received before 4:30pm on a working day will be effective as of the date you send the email;
      3.  a cancellation request received at or after 4:30pm on a working day or received on a day that is not a working day will be effective the next working day; and
      4. upon cancellation, you will be issued with a refund of your registration fee, less an administration charge of 20% of the registration fee. Refunds will be made to the original payment method. Card payment refunds usually take 3-5 working days and bank transfer refunds may take up to 10 working days.
    3. You may substitute a delegate without charge, provided you confirm to us by email the existing and new delegate’s full name at least 24 hours before the Online Event Date. If you need to change details of your order, please contact the Law Society Events team for advice using the contact details set out at clause 1.6. Please be ready to quote your booking ID and date of booking.
    4.  An additional payment will be required if the substitute delegate is not eligible for the original booking rate/category. These are commonly: section member; practising certificate holder; and non-practising certificate holder.
    5. The Law Society is unable to move an order to another Online Event, location or date.  The original Online Event will need to be cancelled (incurring the standard cancellation fees set out in this clause 5) and a new booking made for the chosen new Online Event.

  6.  ORDER CANCELLATIONS AND CHANGES – BY US
    1.  If you do not meet the Attendance Criteria or if at any time you default in or commit any breach of your obligations under the Agreement we may, in our sole discretion, immediately suspend your access to the Online Event or immediately terminate the Agreement on giving notice to you by email.
    2.  We reserve the right to change or cancel Online Events at our discretion in the event of any unforeseen circumstances. If the changes or no alternative Online Events are available or acceptable to you, you will receive a refund for any payments made following a change or cancellation by us pursuant to this clause 6.2.

  7. INTELLECTUAL PROPERTY RIGHTS AND YOUR USE OF ONLINE EVENTS
    1.  Without prejudice to any rights available to you under data protection and where applicable, by attending the Online  Event, you agree that the Law Society may use, reproduce, and/or publish in any way whatsoever (without any payment being due to you) any materials (including but not limited to written material, images and/or video/audio) that you share in the Online Event (“Attendee Materials”) and that the Law Society may license others to do the same. Attendee Materials may be used (without limitation) in various publications, public affairs releases, recruitment material, broadcast material, the Law Society’s website/s or for other related endeavours. This authorisation is continuous and may only be withdrawn with the prior written agreement of the Law Society.
    2. The Law Society reserves all its intellectual property rights (including but not limited to all copyright) which it either owns or holds as licensor in the Online Event and any materials forming part of the Online Event (including but not limited to written materials, slides, recordings, assessments and downloadable materials) made available to you as part of the Online Event (“Law Society Materials”) and you agree that you will not do anything to infringe or prejudice those rights.
    3. You may view (and where required to do so, download certain) Law Society Materials for your personal educational and training purposes only, subject to the restrictions set out in clause 7.5 below.
    4. You may not: 
      1. download or copy onto any device or medium any Law Society Materials other than as may be required as part of the Online Event;
      2. sell, sublicense, distribute, display, broadcast, store, modify, translate or transfer any Law Society Materials;
      3. use any Law Society Materials to create any derivative materials or competitive products;
      4. use any automated, programmatic, scripted or other mechanical means to access the Online Event;
      5. allow anyone except the individual to whom access to an Online Event has been allocated;
      6. allow any third parties to access, use or benefit from the Law Society Materials in any way; or
      7. share your password or logon details with anyone.

  8. EXCLUSION OF WARRANTY AND LIMITAITON OF LIABILITY
    1.  The Law Society makes every effort to try to ensure that Online Events are relevant and topical. However, no representations are made that Online Courses are tailored or bespoke for any specific business or individual purposes and all warranties for fitness for purpose and all other express and implied warranties are therefore excluded to the fullest extent lawfully permitted.
    2.  Except in respect of death or personal injury caused by our negligence, for fraud and except as otherwise specifically provided by law, The Law Society’s entire liability under or in connection with the Agreement shall be the price paid by you and we will have no liability to you for any claim to the extent that the same is or can be characterised as a claim for (or arising from): loss of revenue or profits; loss of anticipated savings; loss of goodwill or injury to reputation; loss of business opportunity; loss of data; losses suffered by third parties (whether such losses are direct or indirect); or indirect, consequential or special loss or damage, regardless of the form of action, whether in contract, strict liability or tort (including negligence), and howsoever arising.

  9. DATA PROTECTION
    1. All personal information you disclose to us under the Agreement will be processed in accordance with our Privacy Policy.
    2. Without prejudice to clause 9.1 above, your name, job title and organisation as provided on the Order Form will be shared with fellow delegates and sponsors of the Online Event for networking purposes.  We will not share your contact details without your consent.  Your personal information, including your name, job title and email address, will also be shared with our Online Event platform provider (Hopin Limited) and will be used to facilitate access by you to the Online Event, including to invite you to the Online Event by email.  You will be invited by HopIn to create a profile for the Online Event which will be visible to other attendees and sponsors during the Online Event.  The profile will include your name and job title.  You may elect to share additional information in your profile. 
    3. If you would prefer for your personal information not to be visible to attendees and sponsors as set out in clause 9.2 above please contact Law Society Events using the contact details set out at clause 1.6.
    4. You agree that any personal information you submit as part of your use of the Online Event is accurate and that you have all necessary permissions to submit such personal information. 

  10. COMPLAINTS
    If you are not satisfied with any aspect of the Online Event, please contact the Law Society Events team using the contact details set out at clause 1.6.

  11. GENERAL
    1. The Agreement sets out the entire agreement between you and us and supersedes any previous agreement or understanding and may not be varied except in writing between you and us.
    2. No waiver by us of any breach of these terms and conditions shall be considered as a waiver of any subsequent breach of the same or any other provision.
    3. You may not transfer any of your rights under the Agreement to any other person. We may transfer our rights under the Agreement where we reasonably believe your rights will not be affected.
    4. A person who is not a party to the Agreement shall have no right under the UK Contracts (Rights of Third Parties) Act 1999 to enforce any term of the Agreement. This does not affect any right or remedy of a person who is not a party to the Agreement that exists or is available apart from that Act.
    5. If any provision in the Agreement is held by any competent authority to be invalid or unenforceable in whole or in part, the validity of the other provisions (and the remainder of the provision in question) shall be unaffected.
    6. The Agreement shall be governed by the laws of England and Wales and you agree to submit to the exclusive jurisdiction of the courts of England and Wales.